AIMS Webinars

AIMS Zoom Webinars

Here is some information relating to the AIMS live webinars and meetings.

The platform we use is ZOOM (see )

We recommend you use a laptop or tablet so you are able to clearly view the presentations.


See this short video - How to Join a Zoom Meeting - or read the step by step instructions below on how to join through a computer or mobile device.

When you enter the zoom meeting room your microphone and video will already be turned off - please keep these off throughout the duration of the webinar.

To enter a meeting or webinar you will need the Meeting ID / log-in link supplied when you registered.

Please do NOT share this link with others.

When entering a meeting please ensure that you enter using your RSVP name and please turn your camera / sound off, keeping it off for the duration of the meeting.


The waiting room will generally be opened 30 minutes before the start time, allowing you to test your connection, sound etc. 

Participants will generally be accepted into the meeting room 15 minutes before the advertised start time.


Step by Step Instructions

A Zoom account is not required if you are joining a meeting as a participant. If someone invites you to their meeting, you can join as a participant without creating an account.

Simply double click the meeting link when you want to join.

If joining from a computer

When entering a Zoom meeting for the first time from a computer you will need to download a small application file.

This process is easy to complete on all commonly used browsers. The examples below are shown using Mozilla Firefox and Google Chrome. It is suggested you do this 30 minutes before the meeting is due to start (or earlier).

Mozilla Firefox

Click ‘Save File’ and follow the instruction in the orange box.

Google Chrome

Google Chrome should automatically download the file and point to it as shown above. Clicking on the Zoom_launcher.exe file will install Zoom, there will be a short pause before a blue progress bar appears indicating the installation.

If an ‘Application Launcher’ or ‘External Protocol Request’ box appears simply tick the ‘Remember my choice…’ option box and then click ‘OK’ 

Just before entering the meeting you will be prompted to enter a display name. This name is simply to identify you in the meeting.

If joining from a mobile device

If you are joining from a mobile device (Android smartphone/tablet, Apple iPhone/iPad) then it will simply prompt you to download the Zoom Cloud Meetings app from the App/Play Store.

See here for more details

Using Chat to ask questions

All video and microphones will automatically be switched off when you enter the meeting – we just want to make sure that people keep it that way.

We will be using the chat box function of zoom to enable participants to ask questions.

Click on the ‘Chat’ icon in the tool bar, hover your mouse over the Zoom window if you can’t see the tool bar.

A chat window will then open. Select ‘Everyone’ and type your question to have it answered at the end of the presentation by the speaker.



Thank you for joining an AIMS webinar.

After the webinar please provide feedback on your experience so we can improve.



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